Volunteer Thank You Event

Event Highlights

Date: 20 October 2014

Event Type: Starlight Children's Foundation Volunteer Thank You Event

Delegates: 120

Key achievements: SMC Conference & Function Centre’s Marble Foyer facilitated one of the largest groups of volunteers as part of the Starlight Children’s Foundation’s community

Introduction

The Starlight Children’s Foundation (Starlight) runs an annual national roadshow consisting of a series of cocktail events held at various locations. This is an opportunity for Starlight to express their appreciation to volunteers, thank them for their time, and celebrate the achievements and impact of their work. This year’s events were hosted in a total of 5 states across 8 locations.

Starlight was keen to secure a venue for their 2014 Sydney thank you event that would accommodate a capacity for 120 people. As a charitable organisation Starlight’s relies on the generosity of volunteers, therefore finding a unique venue to hold a special celebratory cocktail event was extremely important, and finding one to also suit their budget presented a challenge.

Brief

Starlight engaged SMC Conference & Function Centre to hold their volunteer thank you event utilising the Marble Foyer of the Grand Lodge. The SMC Conference & Function Centre and in particular the Marble Foyer was chosen for the unique architectural features of the soaring marble room; it created the stunning impression Starlight was looking for to produce a special and memorable evening.

An important factor which also contributed to their decision was that the Starlight team had previously held events at SMC Conference & Function Centre, which had been extremely successful and seamlessly delivered. Starlight had built a close working relationship with the SMC Conference & Function Centre team, and had total confidence in their ability to exceed expectations on every level.

Solution

SMC Conference & Function Centre was engaged by Starlight two months prior to the event and the teams began collaboratively planning. Following an initial conversation Starlight visited the site to brainstorm budgetary and logistical requirements. Once the booking was secured they continued communication approximately every fortnight. Starlight commented that it was one of the less challenging events they’ve planned in this series, due to SMC Conference & Function Centre’s expertise and attention to detail.

The evening included a welcome speech by the CEO of Starlight, a video presentation of their organisation’s story and how the volunteers contributed, with acknowledgement of recognition awards to stand out volunteers. As the finale of the night and part of the celebrations, a large cake was cut, which followed on from a range of canapés that guests were treated to throughout the evening. The canapés on offer ranged from antipasto platters, through to empanadas; gourmet pies and mouth-watering cheese platters and were complemented by a range of Australian wines that were served to celebrate the team of volunteers.

The SMC team and their in-house audio visual services provided a flawless event experience for the Starlight team and their guests. The team on the floor were a standout; they were professional and ensured that every detail was covered.

Result

The whole team combined, over a relatively short (two month) time frame, to deliver one of the largest volunteer cocktail functions for Starlight in 2014. Starlight praised the SMC Conference & Function Centre for its seamless delivery, attention to detail and overall excellence in event management. They delivered everything that was asked of them and more as well as providing a true red carpet celebration that volunteers deserved.

"SMC Conference & Function Centre was the perfect venue to host our annual thank you event. We would definitely work with the SMC again; they delivered the event so smoothly, helping us to create a spectacular celebration for our volunteers." - Starlight Children’s Foundation, Sarah Parsons

pdfDownload the Starlight case study fact sheet.2.56 MB

Audio Visual and Broadband Internet

 

PROJECTION

In the Grand Lodge and Banquet Hall, the installation of new Panasonic 12,000 lumen laser light source data projectors deliver crystal clarity, brightness and resolution that is ideal for video and film screenings as well as all highlighting the granular detail in speakers’ presentations.

AUDIO

Throughout the building, new digital mixing consoles, concert quality Martin Audio public address systems, wireless microphone technology and lecturns are all welcome improvements for presenters and performers.

Hearing assistance has also been augmented throughout the venue via wired hearing loops and infrared assisted listening systems.

LIGHTING

A newly installed intelligent architectural lighting system allows for lights to be easily and precisely programmed for different functions. Perimeter RGB shadow lighting allows for different colour combinations and mood lighting states. Importantly, feature walls are augmented with gallery-style wall washer lights that highlight artworks and exhibition content. House lighting throughout the foyers and meeting rooms has been upgraded to second generation LEDs for improved light output and energy efficiency. When SMC re-opens, event organisers will simply use touch screens to select options to light their presenters and performers, add stage washes and special effects as well as change the room ambience. Depending on the style of each event, and if needed, SMC’s AV technicians can also control all lighting from one central location.

RIGGING AND SPECIAL EFFECTS

New rigging infrastructure provides added flexibility and the advantage of quick turnarounds when re-setting rooms for different styles of events. A motorised truss in the Banquet Hall and new centrally placed ceiling motors allow for rigging special effects including giant chandeliers and mirror balls. These staging devices and capabilities mean that event organisers have the option to restyle the same room from conference mode to gala mode with ease and efficiency.

INTERNET CONNECTIVITY

When it comes to online access, SMC recognises fibre-optic internet connection as the industry standard. Taking this standard seriously, SMC has invested in an enterprise level fibre-optic backbone and has the capability of providing fast, secure connections reaching speeds of up to 1000 mpbs both up and down, and can accommodate private premium networks. This is ideal for live streaming and delegates making use of digital applications and social media. SMC also offers free Wi-Fi throughout the entire venue for guests and a cabled in connection in every room is possible. Event organisers simply select a connectivity plan to suit their requirements.

 

Whatever the emphasis and creative composition of your event, SMC is now technologically equipped to deliver events aligned with your strategic goals and convey the messages you want to get across.

 

pdfConnectivity217.45 KB

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Parking

SMC and Secure Parking have teamed up to offer you 15% off ALL parking products at the Secure World Square Carpark when booking online.
At the Secure Parking World Square booking page, click “BOOK NOW” next to any of the products and apply the promotional code: SMCFC16.

Arriving by train? The closest station is Museum Station (300 metres or a 3 minute walk) and then Central Station (700 metres or 7 minutes). To walk from Museum Station, simply follow the Castlereagh Street exit signs inside the station, then turn left heading south down Castlereagh Street. At the first intersection (corner of Castlereagh & Goulburn Streets), turn right to come to the SMC main entrance at 66 Goulburn Street.

pdfLocation and parking information sheet785.18 KB

 

SMC Hotel Partners

 

Located within a stone’s throw of the venue are a range of quality affiliated hotels that makes SMC an attractive option to organisers hosting delegates for multi-day events.

Click on the hotel icon in the above map to see each hotel’s address, phone number and website, or download SMC’s Accommodation Fact sheet.

 

pdfSMC Accommodations Fact Sheet PDF547.4 KB

Sydney University Learning Analytics and Knowledge Conference

Event Highlights

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Event Type: International Conference

Delegates: 350

Key achievements: Fully flexible venue use, high speed, large-volume internet usage and special requests.

Introduction

The Learning Analytics and Knowledge Conference (LAK) was held for the first time in Australia in March 2018. Sydney University brought the event to Australia after a winning the bid to host the conference.

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Event Highlights

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Event Type: Annual Meeting, Conference and Workshops

Delegates: 600

Introduction

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Event Highlights

Date: 13 February 2015

Event Type: ACEL Inaugural Hedley Beare Memorial Lecture

Guests: 169

Key achievements: Effectively managed a high profile, high risk national event

Introduction

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Event Highlights

Date: 8 November 2014

Event Type: NSW Australian Cinematographers Society Awards Event

Delegates: 200

Key achievements: Delivery of the third consecutive award event for ACS

Introduction

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Starlight Children's Foundation

Volunteer Thank You Event

Event Highlights

Date: 20 October 2014

Event Type: Starlight Children's Foundation Volunteer Thank You Event

Delegates: 120

Key achievements: SMC Conference & Function Centre’s Marble Foyer facilitated one of the largest groups of volunteers as part of the Starlight Children’s Foundation’s community

Read more ...

Australian Medical Students' Association

10th Global Health Conference

Event Highlights

Date: 5 — 9 September 2014

Event Type: Australian Medical Students' Association 10th Global Health Conference, workshop, social events

Delegates: 720

Key achievements: SMC Conference & Function Centre's (SMC) Plenary Hall facilitated the largest ever AMSA global health conference. AMSA engaged a wider than ever range of speakers including, for the first time, a webcast featuring a high profile speaker from the UK

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